Employee management
Invite workers by email or text, collect their details once, and keep roles, start dates, emergency contacts and next of kin up to date without chasing paperwork.
Everything your farm needs, in one place.
My Farm HQ handles the safety, training and record keeping that farms are expected to have — without the filing cabinet. Built for the way Australian farms actually run.
Inductions & training
Build a farm, visitor, crop or harvest induction from the module library, add your own photos and videos, and have new starters complete it on their phone before they arrive.
Documents & policies
Keep SOPs, policies and safe work procedures in one library. Start from ready-made templates and file them straight into your policies or SOPs with one click.
Incidents & hazards
Report an incident or hazard from the paddock with photos, assign corrective actions, and run a risk assessment with before and after ratings.
Vehicles & prestarts
Scan a QR code on the machine to complete a prestart, attach how-to photos and videos for each check, and turn faults into maintenance jobs automatically.
Jobs & timesheets
Schedule jobs on a shared calendar (including anytime jobs with no set date), assign them to staff, and let the team clock in and out ready for payroll.
Credentials & expiries
Store chemical accreditations, licences and machinery tickets with expiry dates, and get reminders before anything lapses — including vehicle registrations.
Compliance & audit pack
See a live compliance score on your dashboard and print an audit pack with inductions, hazards, incidents and records when an auditor or insurer asks.
Tailored to your farm
Set up your enterprise mix, sites and machinery once, and the inductions, checklists and hazard registers follow your actual operation — online or offline in the paddock.
Why farms switch to My Farm HQ
- Works on any phone, in the paddock, even offline
- Set up in an afternoon — no IT person needed
- Inductions and records auditors and insurers accept
- One system instead of folders, spreadsheets and group chats
Free for every farm until 1 January 2027.
Get your team inducted, your hazards recorded and your records audit ready.
Start free